Apply, Emphasize, Remove & Print Highlights

With KnowledgeWorkshop you can highlight web content and email authored by yourself or others - you do not need to have access to the content source code or permission of the site owner.  Web page highlights are permanent and will reappear when you revisit the site.  They are also intelligent and can adjust for minor changes in the content and organization of the page.  However, significant page changes will produce unpredictable results so you should avoid highlighting highly dynamic sites such as the front page of a news service like CNN.

Applying highlighting to web content

There are two approaches to applying highlighting -

• Select the text first.

1. Select the text to be highlighted by left clicking at the beginning of the area and dragging to the its end.

2. To apply highlight either:

• Click on the highlight button in the menu bar.

• Right click within the selected text and select [Highlight Selection].

• Open the [Tools] text menu and select [Highlight Selection].

• Turn on the highlighting tool by clicking on the highlight button in the menu bar.  The button will change background color to indicate it is on and the cursor will change to a small pen.

1. Select the text to be highlighted by left clicking at the beginning of the area to be highlighted and dragging to the its end.  Repeat this process to highlight multiple areas in the page.

2. When you have completed applying highlighting turn off the Highlighter by clicking on the highlight button a second time.

Tip:  You can jump to the next or previous highlight on a page by right clicking anywhere in the page and selecting [Next highlight] or [Previous highlight].  This provides a convenient way to move quickly to important information.

To change the style of the highlight to be applied

1. Click the down arrow within the highlight button in the menu bar.

2. Select the style of highlight you wish to apply.  All highlights subsequently applied will have this style.  Highlighting can be reapplied to a previously highlighted area to change its style.

To emphasize / de-emphasize highlights

Emphasis increases the contrast between highlighted text and non-highlighted text within a web page, making the highlighted areas stand out even more.

1. Either:

• Right click within a highlighted area.

• Click within a highlighted area and select [Emphasize Highlights] from the Tools text menu.

2. Select [Emphasize Highlights] and then choose either:

• [All Highlights] to make all highlights applied to the page irrespective of style stand out.

• [Current Style] to make only highlights that match the current style of the highlighted area stand out.

• [None] to return the relative contrast between highlighted and non-highlighted text to normal.

To remove highlighting

There are two approaches to removing highlighting.  Either:

• Right click on a highlighted area and select [Delete Highlight].  This will remove the continuous section of highlighted text.

• Use the highlighting tool-

1. Click the down arrow within the highlight button in the menu bar.

2. Select the eraser option.  Both the cursor and the button will change to a small eraser.

3. Drag the cursor over the highlighting you wish to remove.  You may erase sections of highlighting within a highlighted area.

4. Click on the highlight button again to turn off erasing.

To print highlights

Highlights apply background color to the text.  Internet Explorer does not print background colors by default.  To see your highlights on the printed page you must change this setting in the Internet Options.

1. Open the Tools menu

2. Select [Internet Options]

3. Choose the Advanced tab

4. Under Printing check the box for "Print background colors and images"

Warning:  All background colors and images on all web pages will be printed which may use a significant amount of color ink.

Sharing highlights with others

Highlights can be exported in a knodule and then seen by other users of KnowledgeWorkshop when they import your knodule.  In addition, highlights can be applied to items in a shared repository and seen by other users viewing these items.  Other users of the repository can also apply their own highlights that you in turn will see.  However, you must designate the shared repository as the storage location for your highlights in Tools - Options - Browsing for them to be visible.

Tip:  Take a look at the video tutorial on highlighting and annotating